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Listed below are the
Region 16 Bylaws. Please choose the Article
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REGION 16 BYLAWS |
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ARTICLE I - Name
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The name of this
organization shall be Region 16, International Arabian Horse
Association, Inc.
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ARTICLE II - Objects and Purpose
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The objects and
purpose of Region 16, AHA are:
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Foster and encourage good
relations between Member Organizations of Region 16;
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Promote and co-ordinate
Arabian Horse Shows, Trail rides, and other competitions,
throughout Region 16 and sponsor the holding of Arabian and
Half-Arabian Regional Championships;
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Formulate publicity and
educational programs and other activities in the interest of
Arabian horse owners, clubs and enthusiasts;
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Promote, encourage
and stimulate popular interest in the outstanding qualities
of the Arabian Horse.
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Do any and all
things necessary or appropriate to accomplish the objects
and purpose stated herein.
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ARTICLE III - Member Organizations
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Section 1.
Territory: Region 16 shall
initially consist of the states of Connecticut, Maine,
Massachusetts, New Hampshire, New York, Rhode Island and
Vermont. The geographic territory shall change in accordance
with any changes made by the AHA Board of Directors at the
Annual AHA Membership Convention.
Section 2.
Membership: The membership of
Region 16 shall consist of all clubs and associations within the
geographical limits of the region who are members in good
standing of AHA. These organizations shall hereinafter be
referred to as Member Organizations. The actions of AHA in
granting or revoking membership in AHA to any Member
Organization located within the geographic limits of Region 16
shall automatically grant or revoke membership in Region 16.
Section 3.
Annual Dues: Each Member
Organization shall pay to Region 16 annual dues in the amount of
one dollar ($1.00) per member in good standing of the Member
Organization as of the first day of July of each year. Such dues
shall be payable on or before the first day of November each
calendar year. Dues shall not be prorated for any portion of a
year. The Board of delegates of Region 16 may vote at the fall
meeting not to collect these membership dues, if the financial
condition of Region 16 is such as not to warrant collection of
dues.
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ARTICLE IV - Board of Delegates
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Section 1
Voting Delegates: The
affairs of Region 16 shall be managed by a Board of Delegates.
This Board shall consist of the duly selected delegates from the
Region 16 Member Organizations for the AHA Annual Membership
Convention. The number of voting delegates from each Member
Organization shall be the number of delegates allowed that
Member Organization to the AHA Annual Membership Convention,
determined by the official year, and the Immediate Past Director
of Region 16. However, no Member Organization whose annual dues
are in arrears more than 60 days shall be entitled to voting
delegates.
Section 2
Alternate Delegates:
An alternate delegate may substitute for a voting delegate at
any meeting of the Board of Delegates provided he is on the
certified list of alternates.
Section 3
Designation of
Delegates and Alternates: Each Member Organization shall provide
the Secretary of Region 16 and the Director of Region 16 with
the names and addresses of it delegates and alternates to the
AHA Annual Membership Convention and the name and address of the
President of the Member Organization. This list must be mailed
before Sept 1 (first) of each calendar year, and will be based
upon the number of voting delegates allowed at the Annual AHA
Membership convention, based upon the membership count at AHA as
of the close of the last membership year. Any changes that occur
from time to time should be reported to the Secretary and the
Director of Region 16. The Member Organization Presidents shall
reserve the right to substitute delegates. The method of
substitution is to be determined by each Member Organization.
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ARTICLE V - Meetings
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Section I
Region 16 Meetings: There shall be a
minimum of three meetings of the Region 16 Board of Delegates
per year. These meetings shall be held as follows: at the AHA
Annual Membership Convention, and during the Spring and Fall of
each year.Section 2
Special Meetings: Special meetings of
the Board of Delegates may be held at any time or place upon
call of the Region 16 Director or one- half plus one of the
voting delegates.
Section 3
Notice of Meetings: Written notice of
any meeting shall be given to all voting delegates at least 30
days prior to the meeting except at the meeting held during the
AHA Annual Membership Convention, Provided all voting delegates
of Region 16 registered at the convention are given prior
notice.
Section 4
Quorum: A quorum shall be one-third
(1/3) of the voting Delegates/Alternates and two officers of the
executive board must present in order to conduct business. At
any meeting where a quorum is not present in person a ballot
containing all issues voted upon at the meeting shall be mailed
to all Delegates.
Section 5
Voting By Mail: The Board of Delegates
may take action by mail, provided that each voting delegate is
notified by mail at his last known address of the proposal to be
acted upon, and a majority of the voting delegates indicates
assent thereto. The absence of any response shall be considered
a favorable vote. Section 6
Telephone Meetings: The Board of
Delegates and members of any committee designated by the Board
of Delegates may participate in a meeting of such board or
committee by means of a conference telephone or similar
communications equipment by means of which all persons
participation in the meeting can hear each other, and
participation in the meeting in such a manner shall constitute
presence in person at such a meeting. |
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ARTICLE VI - Officers
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Section 1
Election of Officers: The officers of
Region 16 shall consist of a Director, Vice Director, Secretary
and Treasurer. It is not mandatory that officers be voting
delegates. Officers shall be elected by the voting delegates of
the Board of Delegates. The officers initially elected shall
serve until the end of the 1976 IAHA Annual Membership
Convention. Subsequent elections shall be held at the annual
meeting (not less than 90 days preceding the AHA Annual
Membership Convention) in the even numbered years. Terms of
office shall be for approximately two years commencing at the
end of the AHA Annual Membership Convention following their
election and respective successors, (The majority of the voting
delegates from) a Member Organization may nominate a candidate
for office provided he is on the qualified membership list (as
defined in the AHA By-Laws) of a Member Organization or a
candidate may be nominated by an individual voting delegate from
the floor of the annual meeting.Section 2
Duties of the Director: The Director
shall preside at all meetings of the Board of Delegates and
shall manage and conduct the affairs and business of Region 16,
subject to the limitation imposed by these By-Laws and the Board
of Delegates. The Director shall be a member exofficio, with the
right to vote on all committees except the nomination committee.
Section 3
Duties of the Vice-Director: The Vice
Director shall assume the duties of the Director in the event of
his absence or inability to act or at his request.
Section 4
Duties of the Secretary: The
Secretary shall give notice of and attend all meetings of the
Board of Delegates, keep the minutes of all meetings of the
Board of Delegates, keep a record of all the doings of all
committees, conduct all correspondence and carry out and execute
all orders, all votes, and resolutions not otherwise committed,
keep a list of all the members of the organization, maintain a
list of names and addresses of all current Delegates of Region
16, notify Delegates of their appointments on committees,
prepare under the direction of the Board of Delegates, an Annual
Report of the transactions and conditions of Region 16, and
generally devote his best interest to forwarding the business
and advancing the interest of Region 16.
Section 5
Duties of the Treasurer: The
treasurer shall handle the receipt, disbursement and
safeguarding of all monies belonging to Region 16. The treasurer
shall keep complete books of account and shall make an itemized
statement and report to the Board of Delegates at each meeting
and such interim reports as may be required by the Board of
Delegates.
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ARTICLE VII - Committees
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Section I
Establishment of Committees: The Board
of Delegates or the Director, may from time to time, provide for
the appointment, membership and duties of such committees as may
be necessary or desirable as interest warrant. Each committee
may adopt rules for its own use not inconsistent with these
By-Laws or with rules adopted by the Board of Delegates.Section 2
Suggested Committees: The Director
shall, subject to the approval of the Board of Delegates,
appoint the following committees to consist of as many members
as seems advisable:
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Audit |
Half-Arabian |
Regional
Championship Show |
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Achievement
Awards |
Hunter-jumper |
Regional
Convention |
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Amateur
Activities |
Long Range
Planning |
Resolutions |
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By-Laws
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Nominating |
Scholarship |
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Competitive
& Endurance Rides |
Publicity |
Ways & Means |
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Dressage |
Racing |
Youth
Activities |
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Education &
Research |
Show
Co-Ordination |
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The
members of such committees shall hold office until
appointment of their successors. |
Section 3
Miscellaneous: A majority of any
committee shall constitute a quorum for the transaction of
business, unless any committee shall by majority vote of its
entire membership decide otherwise. Each committee shall have
the power to fill vacancies in its membership.
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ARTICLE VIII - Amendments of the
By-Laws
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These By-Laws may be enacted, amended
or repealed by majority vote of all voting delegates authorized
under Article IV, section 1. This action may occur at a duly
authorized meeting.
Adopted effective January 1, 1977
Amended March 5, 1977
Amended October 1, 1994
Amended Jan 24, 2000
Amended Nov 18, 2004 (IAHA to AHA)
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