|
Listed below are the
Region 16 Bylaws. Please choose the Article
you wish to view
from the menu. |
|
|
|
|
|
 DOWNLOAD
REGION 16 BYLAWS |
|
|
REGION 16 STANDING RULES
|
|
|
DOWNLOAD
REGION 16 STANDING RULES |
|
|
|
ARTICLE I - Name
|
|
Pursuant to its Articles
of Incorporation under the laws of the State of New
Hampshire, the name of this organization shall be
Region 16, Arabian Horse Association, Inc and shall
be a non-profit corporation. |
RETURN TO MENU |
|
|
ARTICLE II - Objects and Purpose
|
|
The objects and
purpose of Region 16, AHA are:
-
Foster and encourage good
relations between Member Organizations of Region 16;
-
Promote and co-ordinate
Arabian Horse Shows, Trail rides, and other competitions,
throughout Region 16 and sponsor the holding of Arabian and
Half-Arabian Regional Championships;
-
Formulate publicity and
educational programs and other activities in the interest of
Arabian horse owners, clubs and enthusiasts;
-
Promote, encourage
and stimulate popular interest in the outstanding qualities
of the Arabian Horse.
-
Do any and all
things necessary or appropriate to accomplish the objects
and purpose stated herein
|
RETURN TO MENU |
|
|
ARTICLE III
No Benefits To Members, Directors, or Officers
|
No part of the net
earning of the corporation shall inure more to the
benefit of or be distributed to its members,
directors, officers or others, or to other private
persons, except that the corporation shall be
authorized and empowered to pay reasonable
compensation for services rendered and to make
payments and distributions in furtherance of the
purpose set forth in Art II hereof. No substantial
part of the activities of the corporation shall be
participation in, or intervention in (including the
publishing or distribution of statement), any
political campaign of behalf of any candidate for
public office. Upon dissolution of the corporation,
the corporation shall pay or make provision for the
payment of all liabilities of the corporation,
dispose of the assets of the corporation exclusively
to a successor organization or organization having
like purpose
and which is an exempt organization pursuant to
Section 501C (5) of the IRS Code. The organizations
to receive such property, and their respective
shares and interested, shall be determined by the
board of delegates.
|
RETURN TO MENU |
|
|
ARTICLE IV
Membership
|
|
Section 1. Territory:
Region 16 shall initially consist of the states of Connecticut,
Maine, Massachusetts, New Hampshire, New York, Rhode Island and
Vermont. The geographic territory shall change in accordance
with any changes made by the AHA Board of Directors at the
Annual AHA Membership Convention.
Section 2. Membership
Organizations: The membership of Region 16 shall consist of all
clubs and associations within the geographical limits of the
region who are members in good standing of AHA. These
organizations shall hereinafter be referred to as Member
Organizations. The actions of AHA in granting or revoking
membership in IAHA to any Member Organization located within the
geographic limits of Region 16 shall automatically grant or
revoke membership in Region 16.
Section 3. Annual Dues: Each Member
Organization shall pay to Region 16 annual dues) per member in
good standing of the Member Organization as of the first day of
July of each year. Such dues shall be payable on or before the
first day of November each calendar year. The Board of Delegates
shall set the amount of the dues. Dues shall not be prorated for
any portion of a year. The Board of delegates of Region 16 may
vote at the fall meeting not to collect these membership dues,
if the financial condition of Region 16 is such as not to
warrant collection of dues.
| RETURN TO
MENU |
|
|
ARTICLE V
Board of Delegates
|
|
Section 1 Voting
Delegates: The affairs of Region 16 shall be managed by a Board
of Delegates. This Board shall consist of the Director who shall
also be the Chairman, the Vice Director, the Treasurer, the
Secretary, the immediate Past Director and the duly selected
delegates from the Region 16 Member Organizations for the AHA
Annual Membership Convention. The number of voting delegates
from each Member Organization shall be the number of delegates
allowed that Member Organization to the AHA Annual Membership
Convention, determined by the official year, and the Immediate
Past Director of Region 16. However, no Member Organization
whose annual dues are in arrears more than 60 days shall be
entitled to voting delegates.
Section 2
Alternate Delegates: An alternate delegate may substitute for a
voting delegate at any meeting of the Board of Delegates
provided he is on the certified list of alternates.
Section 3
Designation of Delegates and Alternates: Each Member
Organization shall provide the Secretary of Region 16 and the
Director of Region 16 with the names and addresses of it
delegates and alternates to the AHA Annual Membership Convention
and the name and address of the President of the Member
Organization. This list must
be mailed before Sept 1 (first) of each calendar year, and will
be based upon the number of voting delegates allowed at the
Annual AHA Membership convention, based upon the membership
count at AHA on June 30th and will remain that number until June
30th of the following year. Any changes that occur from time to
time should be reported to the Secretary and the Director of
Region 16. The Member Organization Presidents shall reserve the
right to substitute delegates. The method of substitution is to
be determined by each Member Organization.
Section 4 Past
Directors. Each past Regional and past At-Large Director will
serve as a Voting Delegate-At-Large to the Annual Convention for
a period following the expiration of his or her Directorship
equal to the period served immediately prior to
such expiration (provided such past Director is an Adult or Life
Member in good standing). Past Regional Directors may vote on
the Regional Board of Delegates for a period following the
expiration of his or her Directorship equal to the period served
immediately prior to such expiration (provided such past
Director is an Adult or
Life Member in good standing).
Section 5 An
Executive Committee, composed of the Officers is empowered,
between meeting of the Board of Delegates to handle all matters,
subject to the ratification by the Board of Delegates.
| RETURN TO
MENU | |
|
ARTICLE VI
Meetings
|
|
Section 1 Region 16 Meetings: There
shall be a minimum of three meetings of the Region 16 Board of
Delegates per year. These meetings shall be held as follows: at
the AHA Annual Membership Convention, and during the Spring and
Fall of each year. Section
2 Special Meetings: Special meetings of the Board of
Delegates may be held at any time or place upon call of the
Region 16 Director or one-half plus one of the voting delegates.
Section 3 Notice of Meetings: Written
notice of any meeting shall be given to all voting delegates at
least 30 days prior to the meeting except at the meeting held
during the AHA Annual Membership Convention, provided all voting
delegates of Region 16 registered at the convention are given
prior notice.
Section 4 Quorum: A quorum
shall be one-third (1/3) of the voting Delegates/Alternates and
two officers of the executive board must present in order to
conduct business. At any meeting where a quorum is not present
in person a ballot containing all issues voted upon at the
meeting shall be mailed to all Delegates.
Section 5 Voting: The
presiding officer shall not vote except in the case of a tie and
in that case the presiding officer may cast the deciding vote,
regardless of whether the presiding officer is a Voting
Delegate. The Board of Delegates may take action, without a
meeting by mail, telephone, e-mail, fax, or similar electronic
communication, provided
that:
- No Delegate demands that an
action not be taken without a meeting. That writing
must be by mail or electronic communication, and
shall include the Delegates signature. And
- The number of affirmative
votes for such action meets or exceeds the number
that would be necessary to take action at a meeting
at which the Delegates were present and voting.
- The Secretary will
record/file the actions taken by the Board of
Delegates.
|
The Secretary will record/file
the actions taken by the Board of Delegates.
1. By Mail or Electronic Communication:.. The Board of Delegates
may take action, provided that each voting delegate is notified
at his last known address of the proposal to be acted upon, and
a majority of the voting delegates indicates assent thereto. The
absence of any response shall be considered a favorable vote.
2. Telephone Meetings: The Board of Delegates and members of any
committee designated by the Board of Delegates may participate
in a meeting of such board or committee by means of a conference
telephone or similar communications equipment by means of which
all persons participation in the meeting can hear each other,
and participation in the meeting in such a manner shall
constitute presence in person at such a meeting. |
RETURN TO MENU |
|
|
ARTICLE VII
Officers
|
| Section 1 Officers: The
officers of Region 16 shall consist of a Director,
Vice Director, Secretary,, Treasurer, and Immediate
Past Director. It is not mandatory that officers be
voting delegates.
Section 2
Elections: Officers shall be elected by the voting
delegates of the Board of Delegates and will be
elected from the Adult or Life members of affiliated
clubs of Region 16Elections shall be concluded not
less than 90 days preceding the AHA Annual
Membership Convention in the even numbered years.
Terms of office shall be for
approximately two years commencing at the end of the
AHA Annual Membership Convention following their
election and respective successors, (The majority of
the voting delegates from) a Member Organization may
nominate a candidate for office provided he is an
adult or life member on the qualified membership
list (as defined in the AHA By-Laws) of a Member
Organization or a candidate may be nominated by an
individual voting delegate from the floor of the
annual spring meeting.
Section 3 Duties
of the Director: The Director shall preside at all
meetings of the Board of Delegates and shall manage
and conduct the affairs and business of Region 16,
subject to the limitation imposed by these By-Laws
and the Board of Delegates. The Director shall be a
member exofficio, with the right to vote on all
committees except the nomination committee.
Section 4 Duties of the
Vice-Director: The Vice Director shall assume the duties of the
Director in the event of his absence or inability to act or at
his request.
Section 5 Duties of the
Secretary: The Secretary shall give notice of and attend all
meetings of the Board of Delegates, keep the minutes of all
meetings of the Board of Delegates, keep a record of all the
doings of all committees, conduct all correspondence and carry
out and execute all orders, all votes, and resolutions not
otherwise committed, keep a list of all the members of the
organization, maintain a list of names and addresses of all
current Delegates of Region 16, notify Delegates of their
appointments on committees, prepare under the direction of the
Board of Delegates, an Annual Report of the transactions and
conditions of Region 16, and generally devote his best interest
to forwarding the business and advancing the interest of Region
16.
Section 6 Duties of the
Treasurer: The treasurer shall handle the receipt,
disbursement and safeguarding of all monies
belonging to Region 16. The treasurer shall keep
complete books of account and shall make an itemized
statement and report to the Board of Delegates at
each meeting and such interim reports as may be
required by the Board of Delegates.
Section 7 Removal from
office. Any officer elected or appointed may be
removed with cause at any time by the Director
subject to the approval of ratification by the Board
of Delegates at the next Regular meeting and with or
without cause at any time by the Board of Delegates.
Section 8 Vacancies. If
the Secretaries or Treasurers office becomes vacant
for any reason, the Director shall fill such vacancy
or at the earliest convenience. If the Vice
Directors office becomes vacant, the Director will
call for a special election. Any officer so
appointed or elected shall serve only until such
time as the unexpired term of his predecessor shall
have expired.
|
RETURN TO MENU |
|
|
ARTICLE VIII
Committees
|
|
Section 1 Establishment of Committees:
The Board of Delegates or the Director, may from time to time,
provide for the appointment, membership and duties of such
committees as may be necessary or desirable as interest warrant.
Each committee may adopt rules for its own use not inconsistent
with these By-Laws or with rules adopted by the Board of
Delegates.
Section 2 Suggested Committees: The Director shall,
subject to the approval of the Board of Delegates, appoint the
following committees to consist of as many members as seems
advisable:
|
Internal Audit |
Half-Arabian |
Regional
Championship Show |
|
Achievement
Awards |
Hunter-jumper |
Regional
Convention |
|
Amateur
Activities |
Long Range
Planning |
Resolutions |
|
By-Laws
|
Nominating |
Scholarship |
|
Competitive
& Endurance Rides |
Publicity |
Ways & Means |
|
Dressage |
Racing |
Youth
Activities |
|
Education &
Research |
Show
Co-Ordination |
|
|
The
members of such committees shall hold office until
appointment of their successors. |
Section 3
Miscellaneous: A majority of any committee shall
constitute a quorum for the transaction of business,
unless any committee shall by majority vote of its
entire membership decide otherwise. Each committee
shall have the power to fill vacancies in its
membership.
|
RETURN TO MENU |
|
|
ARTICLE
IX
Fiscal Year
|
|
The Fiscal year of the corporation shall begin
on the first day of January and end on the last day of December
in each year. RETURN TO MENU |
|
|
ARTICLE X
PARLIAMENTARY AUTHORITY
|
|
The rules contained in the current edition of
Robert’s Rules of Order, Newly Revised, shall govern the
proceedings of Region 16 in all cases to which they are
applicable and in which they are not inconsistent with these
Bylaws. The Articles of Incorporation, or Resolutions adopted by
the Annual Arabian Horse Association Conventions.
RETURN TO MENU |
|
|
ARTICLE XI
AMENDMENTS OF THE BY-LAWS
|
These By-Laws may be enacted, amended or
repealed by majority vote of all voting delegates authorized
under Article V, section 1. This action may occur at a duly
authorized meeting or by the provision of Article VI Section 5
of these Bylaws.
|
|
Adopted effective January 1,
1977
Amended March 5, 1977
Amended October 1, 1994
Amended Jan 24, 2000
Amended Nov 18, 2004 (IAHA to AHA & membership year)
Nov 19, 2009 |
|
RETURN TO MENU |
|
|
|
|
REGION 16 STANDING
RULES
|
| 1. Region 16 Qualifying
Shows, Show dates and protection policy: |
a.
Region 16 qualifying shows may be approved by the
Director without Delegate approval provided there is
no change from past history or date and hosting club
or is not on the same date as another Region 16
show. If there is any changes the Director will
bring it back to the Board of Delegates for
approval.
b. Show dates for the following year will be reserved
at the fall meeting. Each show/club will have first
choice of the comparable date as protected by USEF
with the normal rotation years taken into
consideration.
c. If a club wants to have a show on a date reserved by
another club/show, it must request permission from
that club/show. Permission may be refused based on
just cause (generally understood to mean that
another show held would likely reduce attendance).
If the requesting club believes this refusal of
permission is unreasonable, it may appeal to the
Region 16 Executive committee to overrule the
refusal. If such an appeal is made, the Executive
Committee must report the appeal, its decision and
the reasons to the Region 16 Board of Delegates at
the next regular meeting.
e. Shows/clubs outside the geographical boundaries of
Region 16 requesting approval to host a Region 16
qualifier whose regional boundaries are adjacent to
Region 16 are not permitted. For Regions not
adjacent to Region 16, approval must come from the
Region 16 Board of Delegates.
f. Concurrent Shows in Region 16 will not be allowed or
approved by the Region 16 Director. (Delegate vote
Oct 09)
|
| 2. Budget Formulation all
Allocation: The Executive and Internal Audit
Committees will be responsible for preparing and
presenting the budget each year for approval to the
Board of Delegates. This should be done at the fall
meeting and not any later than the Convention
meeting for the following years budget. |
a.
The Executive Committee will determine allocation of
Contingency, Donations, Emergency Horseman’s Funds
and National Sponsorships budgeted line items not
specified by the delegates.
b. Investment funds must be placed in a guaranteed
interest account (i.e. Certificate of Deposit). The
maturity date must be staggered by month and year.
|
3. The Region 16 Meetings
dates will be determined at the AHA Convention
meeting and be in a preferable central location to
all Region 16 members. (Albany area). The preferable
dates are the last week in March, the first week in
October and the third at the AHA Convention. If a
meeting location is not centrally located, then
every effort
will be made to make the following meeting location
a comparable distance in the opposite direction.
Meeting location or type may be changed due to
weather or other circumstances as deemed appropriate
by the Executive Committee.
|
4. Region 16 Board of
Delegates Meeting Agendas will sent by mail or
by other electronic communication to Region 16
delegates on record. Minutes of past meetings will
be posted on the Region 16 member’s only website.
|
5. Region 16 email news
flash: Is available to all Region 16 events
either put on by Region 16 member or Region 16 club
(other than regular club meeting) providing it is
open to the public. One Email blast per event will
be sent free of charge. If a second blast is
requested for that event there will be a fee payable
to Region 16 prior to it
being sent. The fee will be no less that the cost
incurred by Region 16 for sending a blast.
|
| 6. The Region 16 website: |
a.
Region 16 will list at no charge all Region 16
qualifying shows, dates and contacts. Prize lists
and results in PDF format.
b. Region 16 clubs may post events at no charge (other
than regular club meeting) on the web site provided
they are open to the public.
c. Region 16 will publish links to club web sites at no
charge or reciprocity.
d. Other events/pages/ads may be purchased and put on
the website for 50.00 per event per page.
e. Links, other than club sites, will be allowed at no
charge on the Region 16 web site provided there is
reciprocity.
f. All other request not listed above will be subject
to approval of the Executive Committee.
|
| 7. Region 16 Championship
Show: |
a.
Will be held in Syracuse NY in July of each year.
Dates in accordance with available dates at the
facility, but the USEF protected date is the first
choice.
b. Judges & contracts: Region 16 Championship show
judge’s contracts must contain a clause forbidding
the judge from judging any other show in Region 16
prior to the Championship show in the year of the
contract (with the exception of Arabian Community
Shows, all breed shows and fairs).
c. Show fees (stalls, entry fees, etc) are set by the
delegates. Recommendations of any increase from the
show committee must be approved by the delegates
prior to the show and by the AHA Convention meeting
the year prior to the show.
d. With input from the Show Committee and Manager, the
Board of Delegates will determine the selection of
classes to be offered and awards presented. Classes
to be determined at the fall meeting but no later
than the Convention meeting for the following years
show.
|
i. “Give away”
funds (not prize money) not to exceed
2500.00. Allocation of funds will be the
responsibility of the show committee.
ii. The Region 16 prize money will not
exceed 225.00 per class or a total of
3500.00. Allocation of prize money will
be the responsibility of the show
committee.
iii. Changes in the trophies awarded for
Champion, will be presented for approval
to the Board of Delegates.
iv. The Delegates will determine if a
Reserve Champion trophy will be awarded
and the value of same. (currently none
is given)
|
|
e.
Judges and officials, should be hired no later than
one (1) year in advance.
|
8. Delegate Convention
reimbursement:
|
a.
Will be voted on at the budget meeting and after the
Regional show when funds available are determined.
b. If funds are available Region 16 will pay the Early
Bird Registration Package only, provided the
following conditions are met: |
i. The delegate
has attended two (2) Region 16 meetings
in the year the convention is held. This
would include the Caucus meeting at
convention. Alternate attendance would
count provided the club compensates the
delegate for attending the convention or
regional meetings.
ii. The delegate is in attendance at all
the General sessions to vote on the
resolutions.
|
|
| c.
Payment will be made at or immediately after the
Convention in the following manner: |
i. If a club
compensates the delegate for the
convention package, the club will
receive the payment. Clubs will be
compensated for the number of delegates
allowed and in attendance at convention
as outlined in section 7.b.
ii. If the delegate pays his/her own
convention package, the delegate will be
compensated as outlined in 7.b.
|
|
9. Region 16 Scholarship
Program: Region 16 will sponsor a scholarship each
year, subject to availability of funds. This program
is open to all Region 16 members and is awarded
based on competitive application on the basis of
financial need, academics, leadership and Arabian
Equine involvement. The amount is determined with
the approval of the budget each year. The Director
and a committee (appointed by the Director) will
review all the applications and make the selection.
The announcement and presentation of the winner will
be at the Region 16 Championships each year and put
on the Region 16 web site. Funds are sent directly
to the institute of higher learning, not the
individual recipient.
Adopted Nov 2009
|
|
RETURN TO MENU |
|
| |
| |
